Privacy Policy

May 25, 2018 

Collection and of Personal Information and Non-Personal Information

SIGMA: America’s Leading Fuel Marketers, (“SIGMA”, “us”, “we”, or “our”), operates the websites sigma.org, exchange.sigma.org and online.sigma.org (each a “Website” and, collectively, the “Websites”). We may change or add to this privacy notice, so we encourage you to come back and read it periodically.  This privacy notice governs the websites and informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.  This privacy notice only covers information collected through our Websites and via direct communications between you and SIGMA.  It does not cover any information collected on an application or other communication methods such as when you call us, write us, or in any other manner.  Your privacy is very important to us. 

We may use your Personal Information to contact you to advertise and promote SIGMA products, services and events and to respond to correspondence from you.

We may share the information we collect with our service providers, such as our agents and outside consultants, who assist us in our work, help manage the Websites and any associated databases, and facilitate our communications with you.  These companies are obligated by contract with us not to otherwise disclose your personal information. 

We may also share your personal information with unaffiliated third parties to respond to subpoenas, court orders or other legal process, or if we reasonably believe that you have violated our Terms of Use.  We do not now and do not intend to sell, rent, or market personal data about you to third parties for other purposes without your consent.

In the event that SIGMA or any of its assets, such as the Websites, is acquired by a third party, personal information acquired by SIGMA may be one of the assets transferred. 

Data We Collect 

While using our websites, we may ask you to provide us with certain personal data that can be used to contact or identify you (“Personal Data”). Personal Data may include, but is not limited to: 

Full name, nick name, alias name
Job title, areas of interest, employer
Address, state, province, zip/postal code, city, country
Phone number, fax number
Email address
Event attendance
Pictures you submit

Like many websites, we and our third party service providers, use cookies to receive and store certain types of information when you interact with us through your computer or mobile device.  Using cookies helps us recognize you and customizes your experience. 

Here are some of the types of information we collect: 

Log & Device data. When you visit our Websites, we may automatically record information (“log data”), including information that your browser sends whenever you visit our Websites. This log data may include your web address you came from or are going to, your device model, operating system, browser type, unique device identifier, IP address, mobile network carrier, and time zone or location. 

Cookie data. We may use “cookies” (a small text file sent by your computer each time you visit our Websites) or similar technologies to record log data. Many browsers default to accepting cookies. You may be able to change this setting in your browser and you can also clear your cookies.  If you do, you may lose some functionality of our Websites.  Check your browser’s help function to learn more about your cookie setting options. 

We may use the following types of cookies: 

Essential cookies: These cookies help run our Websites and make your experience better. These include cookies that allow you access to a members only part of the Websites or help the content of our websites load quickly. These cookies are only used to provide you with these services. 

Functionality cookies: These cookies allow the websites to remember preferences you have selected such as login details or other selections you may have made. These are designed to make it easier to use our Websites and not have to set the same preferences every time. 

Other data technologies may be used that collect comparable information for security and fraud detection purposes. 

Semi-Public Forum

Through exchange.sigma.org SIGMA offers discussion forums and/or message boards for its members.  Any submission to, or posting on, these discussion forums or message boards is necessarily available to all other persons with access to the discussion forums or message boards.  Accordingly, please exercise caution when deciding to disclose your Personal Information in such forums and boards.

External Links to Other Web Sites

The Websites may contain links to third-party web sites. SIGMA cannot be responsible for and makes no representations or warranties about the privacy practices of third parties.

Your Rights 

Your rights under certain circumstances.  To initiate any of these actions please contact us at sigma@sigma.org

  • To access and receive a copy of the Personal Data we hold about you
  • To rectify any Personal Data held about you that is inaccurate
  • To request the deletion of Personal Data held about you 

You have the right to data portability for the information you have provided to us. You can request to obtain a copy of this information in a commonly used electronic format so that you can manage and move it.  We will need to verify your identity before being able to respond to such requests.

Please note that in some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why. 

Right to Lodge a Complaint. For European Union residents, if you feel that our processing of your personal data infringes on data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection.  You may do so in the EU member state where you habitually reside, your place of work or the location of the alleged infringement.  If you are located outside of the European Union, you may have rights under privacy laws in the jurisdiction where you live. 

Transfer of Data

The Websites are operated in the United States.  If you are located in another jurisdiction, please know that your information will be transferred to, stored, and processed in the United States. By using the Websites and providing us with information, you consent to this transfer, processing and storage of your information in the United States.  It is important to note that the privacy laws in the United States may not be as comprehensive as those in other countries such as the European Union.  Our service providers use appropriate safeguards to transfer your personal data to the United States. 

Security

We use reasonable administrative, logical, physical and managerial measures to safeguard your personal information against loss, theft and unauthorized access, use and modification. Unfortunately, no measures can be guaranteed to provide 100% security. Accordingly, we cannot guarantee the security of your information. 

Sensitive Data

We request that you do not send us any sensitive data such as social security or national identification numbers, information related to racial or ethnic origin, political opinions, religious beliefs, health data, biometrics or genetic, criminal background or trade union membership information. If you do send us this information, then you are consenting to its processing in accordance with this privacy notice.  To avoid processing of sensitive data, do not submit it. 

Our Policy on Children’s Information

Our Websites are not directed to children under 16. If you learn that your minor child has provided us with personal information without your consent, please contact us.

 Changes to the Policy

SIGMA may update this Privacy Policy to reflect changes in our practices and services.  When we post changes to this Privacy Policy, we will revise the “last updated” date at the top of this Privacy Policy.  We recommend that you check our websites from time to time to inform yourself of any changes in this Privacy Policy or any of our other policies.

Contact

If you have any questions about this policy, please contact:

SIGMA
3930 Pender Drive
Suite 340
Fairfax, VA 22030
Phone: 703-709-7000
Email: sigma@sigma.org